PRIVACY STATEMENT – 21/06/2023
This privacy statement applies to the www.being-gathering.org website, served by PTISP – Almouroltec – serviços de informática e internet, Lda., and outlines the obligations and requirements for both users and owners of the website. Here you will find all the necessary information on how we process, store and protect user’s data. If you wish to contact us regarding data-related issues, please reach out to us at [email protected].
1. Data Collection
When visiting our website, we may automatically collect data such as IP addresses, device type/model and OS. This information is collected in order to improve the website
At Being we send out regular newsletters to subscribers to inform them about news and all sorts of relevant information.
If you are a Being Gathering Newsletter subscriber, you should have received an email on the 23rd of May to update you on the new European regulation for user data protection, which became effective on the 25th of May 2018. If you haven’t explicitly authorised the use of your data to keep receiving Being Gathering notifications, your subscription has been cancelled and your data erased from our database.
If you have authorised the use of your data, please note that for this end, we only collect the email address.
1. 3 Online Application forms
Being Gathering is a co-creation, and at each edition, we make online forms available so that Beings have the opportunity to send their proposals and participate in the making of the event.
Through these online forms, we receive information such as name, email, gender, date of birth, phone, address and country
2. Data storage
2.1 Where do we keep it?
All the collected data is kept in data centers located in the EU, owned by companies complying with the General Data Protection Regulation (GDPR).
2.2.For how long do we keep it?
Google Analytics: 26 months
Invoices: up to 6 years
Reservations and Payments: 24 months
Online forms: 24 months
This includes where available, your IP address and pseudonymous identifiers, operating system and browser type and, depending on the cookie, also includes the reporting of statistical data about our users’ browsing actions and patterns.
Types of cookies
The length of time a cookie stays on your device depends on its type. We use two types of cookies on our website:
Session cookies are temporary cookies which only exist during the time you use the website (or more strictly, until you close the browser after using the website). Session cookies help our website remember what you chose on the previous page, avoiding the need to re-enter information and improve your experience whilst using the website.
Performance, Analytics and Research: Cookies help us learn how well our site perform in different locations. We also use these cookies to improve our website.
3. Data Protection
3.1 Third Parties
Information collected through Newsletter subscription is shared with our newsletter partner, Sendinblue (Brevo).
Other data, however, is shared with the following organisations:
Customer Service: Freshdesk
Tickets/cashless system: Weezevent
Online Forms: JotForm
4. Data access
You have the right to manage your data as you like. This means that you can choose if you want it deleted, altered, and you can also request access to it.
We will gladly assist you in this regard – you can always reach us at [email protected].